Introduction to Google Apps

Introduction to Google Apps

Google Apps (formerly Google Apps for Your Domain) is an integrated suite of Google applications that includes spreadsheet software with an email program, a WYSIWYG webpage editor, online calendar, instant messaging client with voice capabilities, and web-based word processor.

Introduction to Google Apps
Introduction to Google Apps

Google Apps (formerly Google Apps for Your Domain) is an integrated suite of Google applications that includes spreadsheet software with an email program, a WYSIWYG webpage editor, online calendar, instant messaging client with voice capabilities, and web-based word processor.

Business organizations, educational institutions and even individuals (like you and I) can use the Google Apps service for free (although a major version is also available). And since Google Apps does not require less or no technical expertise, it can be a blessing for small business owners who have little or no budget for IT.

Different components of Google Apps (like Calendar, Email, Spreadsheet, Word Processor, etc.) are hosted on Google servers and therefore end users are protected from the hassle of installing or upgrading software at their end. Regardless of the web-based control panel, administrators can access and manage user accounts.

The virtual collaboration features of Google Docs are far better and user-friendly than what Microsoft Office applications currently offer.

To get started with Google Apps, you will need a web domain name. Recently, Google has partnered with Registrar, Go Daddy and Enom to sell domain names for $ 10 / year. Domains purchased through Google are bundled with Google Apps for which owners do not require any configuration. The negativity is that India-specific domains like .in or .co.in can not be purchased through Google yet, although they can still be integrated with Google Apps.

If you are planning to use existing web domains with Google Apps, just make sure that you have access to your DNS settings, which is usually available with the domain host.

Google Apps is available in two flavors – standard (aka free) version and a major (aka payment) version. The major version customers are guaranteed 10 GB email storage space (unlike 2GB + in the free version) and 99.9% uptime guarantee for email.

Other premium features include 24/7 access to phones, the ability to hide all relevant ads on Google services, and many advanced enterprise-ready features.

The major version is not cheap – it spends $ 50 per year per user – but the good news is that most families, business owners and individuals will be very satisfied with the offer of standard edition because smaller inbox except telephone support Google is providing the same application in both versions.

The Google Apps service is a lucky breakthrough and most of this can be attributed to Google’s web-based email program Gmail. In an era, when 86% of all email messages that kill our inboxes are spam, Gmail is equipped with some great spam filtering algorithms that have proven effective in keeping spam out of our mailbox.

In addition to anti-spam technology, Gmail also offers more than 2 GB of storage space in the free edition of Google Apps. If your employees or family members like desktop mail clients like Microsoft Outlook or Thunderbird instead of Gmail’s AJAX based web interface, they can use their desktop software with Gmail using Gmail’s POP access feature, which all users are free again.

Google Docs & Spreadsheets is another useful application that is bundled with Google Apps that can change the way you write and share documents with colleagues and customers. Think of it as an online version of Microsoft Word or Excel software – look and feel are similar to Microsoft software except that you write documents inside the web browser and the data is stored online (on Google servers) Accessible from any computer connected to the Internet.

Google Docs and Spreadsheets are tightly integrated with Google’s instant messaging client GTalk. In different places, workers can edit the same documents / spreadsheets simultaneously – they can open a chat window and discuss / review changes made by other authors in real time.

The next big question is whether companies should put Microsoft Office in favor of Google Apps? Well, it’s not a banner that Google Apps Microsoft Office, Redmond’s cash produces a real threat to the cow. The virtual collaboration features of Google Docs are far better and user-friendly than what Microsoft Office applications currently offer.

There are some downsides too. Google Apps does not have any powerpoint style software to create presentations. Second, all your confidential data (as spreadsheets and word documents) of your company’s fire.

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